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Tail Sourcing
ENES
Purchases

Purchase order software with approvals that hold

A purchase order is a control, not a document. If it is created after the buying decision, it is paperwork.

The failure mode in purchasing is sequence: someone commits the company by email, the PO is raised to satisfy AP, and the budget check happens at month end when it can no longer change anything.

Purchase order software is worth installing only if it moves the check to the front of the process.

The order of operations that works

Everything else is a variation on this five-step sequence.

  • Intake — the requester states what they need, not which vendor to use
  • Budget check — available budget on the cost center is verified before commitment
  • Approval — one human approval by an Admin or Procurement Manager before the PO
  • Purchase order — issued to the supplier from the approved request
  • Receipt and three-way match — order, receipt and invoice reconciled before payable

Approvals that people do not route around

Essentials includes one human approval by an Admin or Procurement Manager before the PO.

Multi-level approvals and custom roles are coming soon on Business. Essentials has 3 fixed roles: Admin, Procurement Manager and Category Buyer.

Closing the loop to payable

Three-way match between order, receipt and invoice is where over-billing and duplicate invoices actually get caught. Tail Sourcing takes the cycle to approved payable and exports to your ERP; it does not replace your accounting system.

Key capabilities

The modules that do the work

Purchase Orders

All plans

Purchase order lifecycle, tracking and receipt.

See Purchase Orders in the platform

Budgets

All plans

Budget availability checked before the commitment.

See Budgets in the platform

Workflows & Approvers

All plans

One human approval before every purchase order.

See Workflows & Approvers in the platform

Invoices

All plans

Invoice review and approval before payable, then ERP export.

See Invoices in the platform

Frequently asked

It is the system that turns an approved request into a purchase order, tracks it to receipt, and reconciles it against the invoice before the payable is approved.

No. Tail Sourcing covers the procurement cycle to approved payable and exports to the ERP, which remains the system of record for accounting.

Three-way match compares the purchase order, the goods receipt and the supplier invoice. Quantities and prices must agree within tolerance before the invoice becomes payable.

Orders and Invoices are part of the Purchases workspace. See the plan comparison for exactly which modules and variants each plan includes.
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